Technology Services - Web Editing Instructions

Getting Started

  1. Go to the Woodring home page and click Edit Page at the bottom of the page.
  2. Login with your WWU username and password.

Changing your Profile

  1. Login to edit from Woodring's home page (see Getting Started above), your profile will appear (if not, click your username in the upper-right corner).
  2. Click the Edit Profile tab to make changes (most fields are already prefilled for you).
  3. Please enter your Office Hours, if appropriate.
  4. Edit information under About as necessary, you can link to other Web pages with the Hyperlink Button button.
  5. Change your photo (optional) by clicking the Remove button and then uploading a new photo (.jpg or .png format, 72dpi, 220px X 165px) or e-mail your new photo to Greg for editing.
  6. Please do NOT change any fields from Ordering Weight to the bottom of the page.
  7. click the Save button (at the top or bottom of the page) to save your changes and instantly update your profile on the Web.
  8. click View to see your changes, then click Log out in the upper-right corner to leave edit mode.

Adding Council/Committee Meeting Minutes

  1. In Word, save your file as a PDF and name it as follows:

    <committee>-<YearMonthDay>.pdf (eg. AC-2013Oct07.pdf)
  2. Login to edit from Woodring's home page (see Getting Started above)
  3. Choose My Workbench > Create Content Council/Committee Minutes Upload
  4. Fill out the form:
    1. Enter the File Name. Important: please enter this as M/DD/YY (eg. 10/07/13)

      Note: use slashes "/" not dashes "-"
    2. Select the Council or Committee
    3. Select the Academic Term
    4. Select the Academic Year
    5. Select Minutes for File Category
    6. Click Browse and find & select your file from step #1
    7. Click Upload
    8. Double-check the accuracy of your selections, then click Save

Adding Department Minutes

  1. Add your department meeting minutes to your department SharePoint site under Documents.

Adding a PDF or Word File

  1. See Getting Started (above)
  2. Locate your file on your computer or the P drive and make sure the filename is prefixed with your department, program or office acronym (eg. ELED-ProgramPlanningSheet.pdf) and has a general, NOT time-specific, name (eg. NOT ELED-ProgramPlanningSheet-Nov2011.pdf). Please rename your file to match this format if necessary.
  3. On the top editing menu, under Content, click Files.
  4. Click the Add file button.
  5. Locate your file and drag it into the window that says Drag files here or click Add File, navigate to your file and click Open.
  6. Under Folder, select your program folder or Media Root (if your program isn't listed).
  7. Click Start Upload, then click Next.
  8. Click Save.

Linking to a PDF or Word File

  1. See Getting Started (above)
  2. Upload your file to the web server (see Adding a PDF or Word File)
  3. Go to the Web page where you want to add the link
  4. Select New Draft or Edit Draft to edit the page
  5. Type in or locate the text you want to put the link on
  6. Highlight the text from #5 and select the LinkIt button

  7. Type in the first few letters of the name of your file

  8. Choose the file from the list (type more letters to refine the search)

  9. Under Options, set the Target to New Window for PDF files

  10. Click Insert link
  11. Save and Publish your page

Replacing PDF, Word and JPG Files

  1. See Getting Started (above)
  2. On the top editing menu, under Content, click Files.
  3. Beneath the Files tab, click Files.

    Files
  4. Type in the first part of the file name in Name and click Apply or optionally click the Title column heading to reorder the files and the page buttons at the bottom of the screen to navigate to the file you want to replace.
  5. Click the filename of the file to be replaced under the Title column.
  6. Click the Edit tab
  7. Under Replace File, click Browse to find the new file you want to upload from your computer or the P drive. Make sure it has the exact same name as listed under Name (rename your original file if necessary).
  8. Under Folder, select Media Root (exception: if your program is listed under Media Root, then select it).
  9. Click Save, your file should be replaced and you won’t have to update the hyperlinks to the file on your pages.
  10. Note: please exercise caution, this is a shared space like the P drive, so please take care to only replace your own files. Also, Do Not Delete any files.

Creating a New Page, Event, FAQ, etc.

  1. See Getting Started (above)
  2. Choose My Workbench > Create Content >
    • for Departments, Programs and Offices choose Department, Program or Office page
    • for Resource Centers choose Resource Center page
    • for Department News choose Department News
    • for Events choose Events
    • for FAQs choose FAQ
    • for Scholarships choose Scholarship
  3. Select your Section
  4. Fill out the Page Title

    Note: This will become part of the URL, do not change it after the page is Published!
  5. Select and Add your Program
  6. Fill out the Body. Note: use the paste as plain text button Paste as plain text to paste any text, then format as necessary using Format.
  7. To create a link to this page on your left navigation menu, click Menu Settings > Provide a menu link, then enter the Menu link title and select your site for the Parent item.
  8. Click Save.
  9. Click the View Draft tab to preview the page, test links, etc.
  10. Change Set moderation state to Needs Review and click Apply.
  11. To publish, change Set moderation state to Published and click Apply.

Editing an Existing Page

  1. See Getting Started (above)
  2. If the page is unpublished, choose My Workbench > My Drafts to find the page, otherwise navigate to the page on the Web.
  3. Click the New Draft tab
  4. Do NOT change the Page Title

    Note: This is part of the URL, any change will break links!
  5. Make text changes within the Body. Note: use the paste as plain text button Paste as plain text to paste any text, then format as necessary using Format (Normal, Heading 2-5), Bold, Italic or bullets.
  6. To link to other Web pages or create e-mail links:
    1. Use your mouse to select the text you want to link from.
    2. Click the Hyperlink Button button.
    3. Select Link Type = URL for a Web page or Link Type = E-mail for e-mail and enter the URL (or use Browse Server to link to a file on the WCE Website) or enter an e-mail address.
    4. Note: if linking to a PDF file or a Web page on a non-WWU site, then click the Target tab and choose Target = New Window.
    5. Click OK.
  7. Click Save.
  8. Click the View Draft tab to preview the page, test links, etc.
  9. Change Set moderation state to Needs Review and click Apply.
  10. To publish, change Set moderation state to Published and click Apply.

Editing an Existing FAQ, Event or Scholarship

  1. See Getting Started (above).
  2. Click on My Workbench.
  3. Under All Recent Content, at the very bottom right of the page, click on View All.
  4. Choose FAQ or Event or Scholarship for Type, Yes for Published, and your department/program/office for Sections and click Apply.
  5. Then, click on Title to order by title and find your FAQ, Event, or Scholarship and click it.
  6. Click the New Draft tab and edit, save and publish as usual.

Adding an Image to a Page

  1. On your computer, find your image file and prefix the name of your JPG, PNG or GIF file with your department or program acronym. Use the format program-filename.jpg (eg. HS-RedArrow.jpg). Remove any blank spaces from the name.
  2. See Getting Started (above)
  3. Navigate to your page on the Web (if published) or use My Workbench > My Drafts to find your unpublished page.
  4. Under Featured Image click Choose File and find your file from step 1.
  5. Click Upload
  6. Enter the Alternate text (this text should describe the image)
  7. Place your mouse cursor in the Body where you want the image to be
  8. Under the image, click Insert
  9. Right-click on the image in the Body and choose Image Properties to change the size, alignment, border size, horizontal or vertical space around the image, or add a hyperlink.

Adding a Video to a Page

  1. post the video on YouTube and copy the URL
  2. See Getting Started (above)
  3. click New Draft on the page where you want to embed the video
  4. put your cursor in the Body of the content where you want the video embedded
  5. click the Add Media button Add Media
  6. select the Web tab
  7. leave Upload path blank
  8. enter your YouTube share URL string into File URL or media resource
  9. select your folder
  10. click Next
  11. enter a Name (the default is usually fine)
  12. click Save
  13. click Submit